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Landlord Gas Safety Certificate and Boiler Service
As a landlord it is your responsibility to ensure that all gas appliances chimneys, flues and chimneys are regularly inspected. The law also requires that you provide a copy of the check to your tenants.
If the engineer deems any appliance or installation to be immediately dangerous, they will ask permission to cut off the gas supply and suggest that inspection hatches be installed.
What is a Gas Safety Certificate?
A gas safety certificate for landlords is an official document that proves that all gas appliances and flues in the rented property have been checked by an experienced gas engineer. Landlords are legally required conduct a gas safety inspection annually for each rental property they own. The inspection is performed by an Gas Safe registered engineer and checks to ensure that all pipes, appliances, and flues are in good working order and that they are in compliance with safety standards.
The law also requires landlords to give tenants a copy of the CP12 Gas Safety Certificate, (Gas Safety Record), following every annual inspection and test for gas safety. This must be given to current tenants within 28 days of the Gas Safety inspection and given to any new tenants at the beginning of their tenure.
CP12 is an abbreviation for the CORGI Proforma 12 which was used by the Council for Registered Gas Installers (CORGI) prior to being replaced by the Gas Safe Register in 2009. The form outlines the date of the most recent gas inspections and tests, their results, any steps required to be taken, and the name and name of the engineer who conducted the test.
If cp12 certificate with a gas appliance, the engineer will advise on what must be done to ensure it is safe for use. If a gas appliance is found to be immediate danger or Abnormally Lethal the gas supply will need to be disconnected until the issue has been resolved.
If a tenant does not permit access to the gas safety checks to be completed it is an offence that is criminal. A landlord may apply to the courts for an injunction in the event of need, but it is generally easier to simply send a well worded letter explaining the reason why the checks are carried out and what they will entail. This will encourage tenants who are hesitant to let access to the property. If not, the landlord will need to start the eviction procedure.
How often should I get a Gas Safety Certificate?
The law requires that landlords and let agents are required by law to conduct an annual gas safety inspection of the chimneys and gas appliances they offer to their tenants. This is done to ensure that the equipment is safe to use and to ensure that there aren’t gas leaks in the building. Gas inspections are a vital obligation for landlords and they must ensure that they are completed by a licensed engineer.
The Gas Safety Certificate, formerly known as the Gas Safety Check Record, is a legal document that confirms that an engineer has completed a gas inspection within the last 12 months. It is issued by the landlord and should be provided to the tenant to prove the security of the gas supply. It is valid for 12 months and has to be renewed annually.
If a landlord is unable to provide their tenants with an Gas Safety Certificate then they are in violation of the law and could be punished by the local authority. Gas Safety checks must be carried out by landlords on time. They must also keep a copy in case tenants ask for it.
It is also a good idea for landlords to set up inspection hatches on all gas appliances, to allow engineers to easily access them for annual inspections. The engineer will label the appliance as ‘at-risk’ and may suggest that tenants stop using the boiler until the inspection hatch is installed.
Landlords must also provide their tenants with at least 24 hours’ notice before entering the property to conduct Gas Safety Checks. This gives tenants time to plan their inspection and request permission if needed. If a tenant refuses to allow the engineer entry the landlord should inform them why the engineer is required and what will happen if they don’t comply. If the tenant is still refusing the engineer entry, then the landlord must look into evicting them pursuant to section 21 of the Housing Act 1988.
What happens if I don’t get a Gas Safety Certificate?
It is the legal responsibility of landlords to ensure that their property is fitted with an official gas safety certificate that is valid prior to the time tenants move in. In the absence of this, it’s an offense that could cause landlords to be punished with severe fines. The regulations require that landlords are required to provide copies of gas safety records to their tenants upon request.
Gas Safe registered engineers must visit the rental property of the landlord to conduct an inspection of the gas supply to all gas appliances. During the inspection the engineer will take note of any issues that could cause a threat for tenants. The engineer will then issue an CP12 Gas Safety Document, which is also referred to as a Landlord Gas Safety Record (or a Gas Safety Certificate).
This is a crucial document that every tenant must keep. It contains information about the gas appliances in the rental property, as well as details on when they were last tested and when they expire. It can assist tenants in identifying problems with appliances or installations and make sure that they know how contact an Gas Safe Engineer to have them checked.
Landlords must give an inspection report on gas safety to their tenants, current and new within 28 days after the engineer has visited their property. The landlord must also provide an original copy of CP12 at the beginning of the tenure. Landlords who fail to provide an original copy of the gas safety certificate may be prosecuted in accordance with the regulations and may be subject to unlimited fines or six months imprisonment.
Additionally, landlords should ensure that their properties have working carbon monoxide alarms. They should also arrange that they be tested each month. The landlord is responsible for fixing the problem if the alarm does not work. This applies to councils, private landlords, and housing associations as well as licensable houses of Multiple Occupation.
In June 2017, the High Court ruled that it was unlawful for landlords to serve Section 21 notices without providing their tenants with an official Gas Safety Certificate. The ruling was based on a law that requires landlords with assured shorthold leases to obtain a gas safety certification for their property prior to when tenants move in.
How do I obtain a Gas Safety Certificate?
Landlords are legally accountable to ensure that gas appliances, flues and pipework in the homes they rent out are safe. Gas Safety (Installation and Use) Regulations, 1998 cover this. To comply with the regulations, landlords are required to organize annual gas inspections of all gas appliances and flues they install within the property. This is known as a CP12 gas safety certificate, and it has to be completed by a certified Gas Safe registered engineer after each inspection.
Landlords should also consider performing a boiler inspection in conjunction with a CP12 inspection. This will ensure that all gas appliances are working properly and safely. Gas engineers can provide a combined CP12 inspection and boiler service at a reasonable cost. They will check the boiler burner’s seals and look for leaks and cracks within the flue system and clean the heat exchanger and perform general maintenance.
The CP12 is often referred to by the term “landlord’s gas safety certificate”, although it actually is known as the Gas Safety Record Documentation. It contains the results of safety inspections, and specifics about any issues or actions that must be addressed. Landlords are required to give tenants a copy of the CP12 document within 28 days of the Gas Safety check being completed.
It is crucial that landlords and letting agents only permit Gas Safe registered engineers access to the property for safety inspections and maintenance. It is essential to inform tenants about the importance of permitting gas engineers access to the property and explain that the engineer’s job is to protect them from carbon dioxide poisoning. If the tenant is unwilling to allow access it is the landlord’s or letting agent’s responsibility to explain the legal responsibilities in writing, and follow by visiting the property to compel entry if needed.
Gas Safe ID cards should be requested by tenants prior to they are allowed to enter the property. This will confirm that the engineer has the necessary qualifications to work on your home’s systems and can therefore be trusted to conduct the safety inspection. It is also important to keep in mind that the gas engineer is legally permitted to shut off any malfunctioning equipment and can shut off your gas supplies in the event of a need.