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Landlord Gas Safety Certificate and Boiler Service
As an owner, it is your responsibility to make sure that all gas appliances, flues, and chimneys undergo annual checks. gas safe certificate check is also your responsibility to provide a copy to your tenants.
If the engineer considers an device or installation to be immediately dangerous they will request permission to cut off the gas supply and suggest that inspection hatches are installed.
What is an Gas Safety Certificate (GSC)?
A gas safety certificate for landlords is a document that demonstrates that the rented property’s gas appliances and flues have been inspected by a licensed gas engineer. Landlords are legally required to conduct a gas safety inspection once per year for each rental property they own. Gas Safe registered engineers carry out the inspection and check that all pipework, appliances and flues comply with safety regulations.
The law also requires landlords to provide tenants with a copy CP12 Gas Safety Certificate, (Gas Safety Record), following each annual inspection and test for gas safety. The certificate should be provided to tenants within 28 days of the Gas Safety Inspection and to new tenants at the start of their tenancy.
CP12 is an abbreviation for the CORGI Proforma 12 which was employed by the Council for Registered Gas Installers (CORGI) prior to being replaced by the Gas Safe Register in 2009. The form lists the date of the last gas inspection and tests, the results, any actions or issues that need to be addressed, and the name of the person who conducted the test.
If the Gas Safety check highlights any issues with a gas appliance, the engineer will advise on what must be done to ensure its safe use. If a gas appliance is found to be immediate danger or Abnormally Lethal, the gas supply will have to be shut off until the issue is solved.
It is a crime for a tenant to refuse to allow the gas safety test to be conducted. If needed, gas safety certificate what is checked can ask the courts for an order to enjoin the tenant from preventing gas safety checks. However, it’s more common to send a letter that explains why the checks are important and what’s involved. This will make a tenant more hesitant to let access in, and if not, the landlord may be required to begin the eviction process.
How often should I receive a Gas Safety Certificate?
Landlords and letting agents are required by law to carry out an annual safety check on all gas appliances and flues that they provide to tenants. This is to ensure that the appliances are safe to use and to ensure that there aren’t gas leaks within the property. This is a vitally important obligation and landlords must ensure that they have their gas inspections completed by a licensed gas engineer.
The Gas Safety Certificate, formerly known as the Gas Safety Check Record, is a legal document which indicates that an engineer completed a gas inspection within the last 12 months. It is issued to the landlord and must be provided to the tenant as proof of the security of the gas supply. It is valid for a period of 12 months and has to be renewed each year.
If a landlord fails to provide their tenants with the Gas Safety Certificate then they are in violation of the law and could be punished by the local authority. Gas Safety checks must be completed by landlords in time. They must also keep a copy of the certificate in case tenants request it.
Installing inspection hatches on all gas appliances is a good idea, as it allows engineers to quickly access the appliances for their annual inspections. If the appliance is deemed to be in danger during an inspection, the engineer will formally categorise it as such and may disconnect the boiler and suggest that the tenant refrain from using it until the inspection hatch has been installed.
Landlords are also required to provide their tenants with at least 24 hours’ notice prior entering the property to conduct Gas Safety Checks. This allows tenants to plan their inspection and request permission if they need. If a tenant does not allow the engineer’s entry, the landlord must explain the reason why it is necessary and what would happen should the tenant refuse. If the tenant still refuses then the landlord should look into evicting them pursuant to section 21 of the Housing Act 1988.
What is the consequence if you don’t possess a Gas Safety Certificate?
It is the legal obligation of landlords to ensure that their property has an official gas safety certificate that is valid prior to the time tenants move into. In the absence of this, it’s an offence that can lead to landlords being charged and liable to heavy fines. The regulations state that landlords must also provide copies of the gas safety certificates to their tenants upon request.
Gas Safe registered engineers must visit the rental property of the landlord to perform an inspection of all gas appliances. During the inspection, a Gas Safe registered engineer will identify any issues that could be a threat to tenants. They will then issue a CP12 gas safety document, that is also known as the Landlord Gas Safety Record or a Gas Safety Certificate.
This is a crucial piece of documentation that every tenant must be able to access and keep. It contains information about the gas installations of a rented property, as well as details on when they were last tested and their expiry dates. It can assist tenants in identifying issues with their appliances and installations and make sure that they are aware of how to contact a Gas Safe Engineer to have them tested.
Landlords are required to provide their tenants, both new and existing, with a gas safety inspection report within 28 days of the date that the engineer visits their property. The landlord must also give an original copy of CP12 at the beginning of the tenure. Landlords who fail to provide an original copy of the gas safety certificate may be prosecuted in accordance with the regulations and may be subject to unlimited fines or six months imprisonment.
Similarly, landlords must ensure that their properties are equipped with carbon monoxide alarms and can arrange for them to be tested every month. The landlord is accountable for repairing an alarm that does not work. This applies to private landlords, councils and housing associations, as well as licensable Houses of Multiple Occupation.
In June 2017, the High Court decided that it was illegal for landlords to issue Section 21 notices if they did not provide their tenants with a valid gas safety certification. The decision was in accordance with the law that stipulates that landlords with assured shorthold leases must have a record of their gas safety for their property prior to the time tenants move into the property.
How do I get a Gas Safety Certificate?
Landlords are legally responsible to ensure that gas appliances, flues and pipework in their homes are safe for tenants. Gas Safety (Installation and Use) Regulations, 1998 cover this. To ensure compliance with the regulations landlords are required to conduct annual gas checks of all gas appliances and flues they provide to tenants. This is called a CP12 Gas Safety Certificate and must be signed by a licensed Gas Safe Registered Engineer after each inspection.
Landlords should consider performing a boiler inspection at the same time as the CP12 inspection. This will ensure that the gas appliances are functioning properly and safely. Landlords are usually able to obtain a combined CP12 and boiler service for an affordable price from a qualified gas engineer, who will be able to check the seals on boiler burners, inspect the flue system for leaks and cracks as well as clean the burner and heat exchanger and conduct general maintenance.
The CP12 is often known as “landlord’s gas safety certificate” however it actually is called the Gas Safety Record Documentation. It contains the results of all safety inspections and details of any actions or issues that need to be addressed. Landlords must provide their tenants with a copy of the CP12 document within 28 days of the Gas Safety check being completed.
It is crucial that the landlords or letting agents permit Gas Safe registered engineers to enter the premises to conduct safety checks and for maintenance. It is a good idea to inform tenants about the importance of allowing access and explain that the gas engineer is there to protect them from carbon monoxide poisoning. If the tenant is unwilling to permit access, the landlord or agent must state the legal requirements in writing. Then, they should visit the property and force entry if needed.
Tenants should always ask to see a Gas Safe ID card from the engineer before they allow them into the home, as this will prove that they’re qualified to work on the gas systems in your home and is able to complete the gas safety inspection efficiently and efficiently. It’s also worth bearing in mind that the gas engineer is legally permitted to shut off any malfunctioning equipment and can cut off your gas supplies when necessary.